Office of Academic Records

Advising and Mentoring

Saint Joseph's prides itself on the quality of its student advising. The Office of Academic Records works with the chair of each department to ensure that each student is assigned a faculty advisor who will properly advise the student in course selections. Information concerning advisor assignments is available at the Office of Academic Records.

A faculty mentoring program matches a faculty mentor to each first-semester freshman. Faculty meet with students regularly during the first semester, helping them to assess their strengths and weaknesses. They also work with each student to set goals for academic success and to connect students with The Academic Center.

Independent Study

Enables student to work individually on project or reading program.
1 to 4 credits may be earned.
Needs to be carefully worked out by the student in consultation with the supervising faculty member.
The Independent Study Form must be completed.
Project plan must be approved with signatures from the supervising faculty member, the Dept. Chair, and the Office of Academic Affairs.
A 3.0 (B) overall average required for Independent Study.

Enrollment in a Graduate & Professional Studies course

Students registered in the 4-year College may enroll in one (1) Faculty Directed Independent Study course each semester through the Division of Graduate & Professional Studies under the following conditions:

Faculty advisor verifies that student is junior or senior and a GPA of at least 2.5;

Student demonstrates proficiency to work independently;

Approval required from the Office of Academic Affairs;

Students must complete course requirements within the on-campus semester. For Spring Semester: January 12 through May 1.

Students submits one assignment then waits for faculty advisor feedback on this assignment before submitting the next assignment.

It is the student's responsibility to contact Graduate & Professional Studies for course enrollment materials. The Faculty Directed Independent Study Contract for Graduate & Professional Studies must be completed and signed by the dept. chair/faculty advisor.

Increase your choice of courses through the Greater Portland Alliance of Colleges and Universities

Registration materials for Greater Portland Alliance of Colleges and Universities (GPACU) courses are available at the Office of Academic Records. Students interested in Alliance courses should meet with Lisa Merrill, Associate Director of Academic Records, to review the process and the availability of courses at other institutions.

Access to Educational Records

The Family Education Rights and Privacy Act of 1974 (FERPA) gives students the right to control access to their educational records. Information about FERPA is printed in the "Student Handbook," and the "College Catalog." A full copy of the act is available to you. If you would like your own copy, contact the Office of Academic Records.

Transcript Request

To order a Saint Joseph's College transcript, a student (alumni) must submit a written request directly to the Office of Academic Records with the following information: full name at the time of attendance; dates of attendance; social security number; current mailing address; and the address of the recipient. The request letter should be signed and dated. The fee is $5 per transcript. Please make the check payable to Saint Joseph's College. Transcripts are available to students (alumni) provided there are no outstanding debts in the student's name.

Print the Transcript Request form (in pdf format).

Written requests can be sent to: