Office of the Registrar

Academic Advising

Saint Joseph's prides itself on the quality of its student advising. The Registrar's Office works with the chair of each department to ensure that each student is assigned a faculty advisor who will properly advise the student in course selections. Information concerning advisor assignments is available at the Registrar's Office.

Independent Study

  • Enables student to work individually on project or reading program.
  • 1 to 4 credits may be earned.
  • Needs to be carefully worked out by the student in consultation with the supervising faculty member.
  • The Independent Study Form must be completed.
  • Project plan must be approved with signatures from the supervising faculty member, the Dept. Chair, and the Office of Academic Affairs.
  • A 3.0 (B) overall average required for Independent Study.

Enrollment in Saint Joseph's Online course

Students registered in the 4-year College may enroll in one (1) Faculty Directed Independent Study course each semester through the College's Online program under the following conditions:

  • Faculty advisor verifies that student is junior or senior and a GPA of at least 2.5;
  • Student demonstrates proficiency to work independently;
  • Approval required from the Office of Academic Affairs;
  • Students must complete course requirements within the on-campus semester. For Spring Semester: January 12 through May 1.
  • Students submits one assignment then waits for faculty advisor feedback on this assignment before submitting the next assignment.

It is the student's responsibility to contact Saint Joseph's Online program for course enrollment materials. The Faculty Directed Independent Study Contract for Online program must be completed and signed by the dept. chair/faculty advisor.

Increase your choice of courses through the Greater Portland Alliance of Colleges and Universities

Registration materials for Greater Portland Alliance of Colleges and Universities (GPACU) courses are available at the Registrar's Office. Students interested in Alliance courses should meet with Lisa Merrill, Associate Registrar, to review the process and the availability of courses at other institutions.

Access to Educational Records

The Family Education Rights and Privacy Act of 1974 (FERPA) gives students the right to control access to their educational records. Information about FERPA is printed in the "Student Handbook," and the "College Catalog." A full copy of the act is available to you. If you would like your own copy, contact the Registrar's Office. 

Transcript Request

Transcript requests are normally processed within 1-3 business days of receipt of the request.  Requests for multiple transcripts may require more time.  Standard delivery of transcripts is by U.S. Mail first-class.  To provide the best service possible and to maintain security of academic records, transcripts may be ordered the following ways:

Electronic Transcripts

Ordering  Electronic transcripts ONLY: click here.

*This site is for students from Saint Joseph's College who attended after September 1980. Your transcript will be sent securely through eSCRIP-SAFE (a secure electronic alternative to the traditional paper transcript) in a PDF format via email.  Currently the service fee is $8.00 per electronic delivery address.

NOTE: Electronic transcripts sent to the recipient are considered OFFICIAL upon delivery, but become UNOFFICIAL if passed on to another recipient.

Saint Joseph's College, in partnership with SCRIP-SAFE International, is able to deliver official transcripts electronically through eSCRIP-SAFE to network recipients or outside the network to third parties.  This electronic delivery service is available only to SJC students who have enrolled since September 1980. Please read the following before completing your transcript request:

  • Network Delivery- Before completing your transcript request; please check the network recipient list to see if your intended receiver is a member of the electronic network. If the recipient is in the network, please insert their name on your order form and check "electronic network recipient".
  • OneTime Delivery- If your intended recipient is not a network member and you wish to deliver your transcript electronically, this method may be used. Receivers are designated and identified by you, the requestor, through the recipient's email address.

You should always notify your intended recipient they will be receiving important email messages regarding the electronic delivery of your transcript. To ensure delivery of these important email messages, please inform the recipient to add the domain name of @escrip-safe to their safe-sender email list.

OneTime receivers must complete a simple registration for each transcript delivered through eSCRIP-SAFE.  In addition, they must have a copy of Adobe Reader 7.0, or higher, which is free and easy to download on their computer.  The receiver has three options to retain the transcript: (1) save to the institution's document imaging system; (2) save electronically as a PDF document; or (3) print to paper.

Your transcript is never delivered by email; email is limited to notification and reminder messages regarding the delivery of your transcript.

To use this method, include the recipient's name and email address on the order form and check the "electronic outside the network recipient" option.

Paper Transcript

There are two ways to order an official paper transcript; (1)  online, or (2) in person.

1 ORDER ONLINE:

Click here for Secure Online Requests for Paper Transcripts

The link will walk you through placing your order, including service fees and delivery options. Currently the service fee is $8.00 per transcript delivery address.

Order updates will be emailed to you. You can also check order status or history online. Any major credit card may be used. Your card will only be charged after your transcript has been sent.

2. ORDER IN-PERSON:

A form can be obtained at the Office of the Registrar (Saint Joseph's Hall). There is a $8.00 charge for each paper copy transcript. Check, money order, and credit card will be accepted for payment in person.

We cannot accept requests for transcripts over the phone.