The Resource

Annual Salary Increases

Salary increases for the eligible full-time faculty and staff have been processed.  The salary adjustments were based on the FY15 budgetary provision totaling 2% of compensation.  Of the total 2% of compensation available, a combination of factors were used in the overall distribution for wage adjustments. These factors include:

  • Cost of Living Allotment
  • Faculty Merit Awards at $500 Each
  • Annual Performance Assessment rating for Staff
  • A Modest Compression Provision
  • Salary Increases Percentages based on Annual Salary Tier 

Not all full-time faculty and staff were eligible for the wage adjustments at this time. These include:

  • Individuals hired after July 1, 2014 (within the current fiscal year)
  • Those who had a position change with a salary adjustment within this fiscal year
  • Performance Assessment rating of not meeting expectations
  • Faculty and Staff on leave, in a visiting position or exiting the College

Moving forward, and in conjunction with the strategic plan, the HR office will be conducting a comprehensive salary survey project over the next fiscal year. Our faculty and staff salaries will be evaluated using salary data gathered from other institutions identified as both peer and aspirant institutions in the established comparison group within the strategic plan.  This information will allow the College to assess our current wage structure for all positions and provide relevant data for future salary adjustments in the upcoming fiscal years.

Update Your Personal Contact Information

HR encourages you to review the current personal demographic information that we have on file through the ADP payroll system. This includes: cell phone, mailing address, emergency contact person and phone number.

This is especially important because this information is used to populate the data in the emergency notification system used by the College, as well as ongoing communications from the payroll office and the HR department. We recommend that you review and update your address, phone numbers and emergency contacts to ensure that we have your current information.  

It is easy to access, review and update your personal information. Follow these simple steps:   

  • Log into ADP (https://workforcenow.adp.com/public/index.htm)
  • In the Myself menu
  • Select the Personal Profile option
  • Your personal information is grouped in various boxes for your review
  • Click the Edit link in the upper right corner of any information box to modify the information
  • Once all changes have been entered, click the  button
    • Or you can click the Cancel link if no changes need to be made

Please contact Human Resources at x7757 or via email humanresources@sjcme.edu if you have any questions or need assistance with this process. Thank you for helping us keep your personal information current!

Incident Reporting and Vehicle Usage Requests

Incident reporting and vehicle usage requests are no longer being handled by Campus Services.

Incident Reports

Incident reports involving persons or property has been reassigned to
Campus Safety. If you are aware of any incident involving personal injury or damage to property, please make an immediate report to College Safety Officer, Zachary Chopchinski. Zack can be reached via Campus Safety at x6687. 

Personal injury incidents involving employees while performing assigned job duties should continue to be reported to Human Resources. The Accident/Incident report is to be completed by the injured employee, or if necessary, a co-worker or supervisor who witnessed the injury.

Vehicle Usage Requests

Employee requests to use campus vehicles for official college business will also be handled by Campus Safety.

Student requests to use campus vehicles, as authorized by Campus Life, will continue to be handled by Mary Dubendris.

Please contact Yvonne Berry, Vice President & CFO, at x7750 or yberry@sjcme.edu with any questions.

Health Savings Accounts Overview

This information can also be found on our HR website at http://www.sjcme.edu/hr/health-spending-accounts

Flexible Spending Accounts (FSA)

Administered by Group Dynamics Inc.
A Flexible Spending Account (FSA) is an account that you set up to deposit pre-tax dollars into to cover eligible expenses. It will also be used to deposit Wellness incentive money for participants in the In-Network or OAP medical plan.  The College offers a Medical Spending Account for eligible medical expenses and/or a Dependent Care Spending Account for eligible child and adult care expenses. This is an annual calendar year account. All money deposited in this account must be used for eligible expenses for that calendar year. Unused balances will be forfeited by the individual and revert to the health plan to cover costs 90 days after the plan year ends.

To request reimbursement for eligible expenses, you will need to submit to Group Dynamic a claim form.

Dependent Care Flexible Spending Account

Employees who enroll in the Group Dynamics Dependent Care Flexible Spending Account can have their dependent care costs automatically deposited into their banking institution based on direct deposit information provided to Group Dynamics.  Each year the employee must re-verify the information on file with Group Dynamics regarding the dependent care expenses.  The extended form to provide to Group dynamics is below:

Automatic Dependent Care Reimbursement Enrollment Form

Health Reimbursement Account (HRA)

Administered by CIGNA
A Health Reimbursement Account (HRA) is an account that is set up by the College in which money is deposited for you to cover qualified IRS Section 213 expenses. This account is paired with the CIGNA OAP with HRA health plan. It will also be used to deposit Wellness incentive money for participants in this health plan. The benefit of an HRA over the FSA is that the money will roll over from year to year. It will be available to you as long as you are an active employee of the College.

Currently all HRA accounts are set with an Automatic Medical Claim Forwarding feature. This means all qualified medical expenses are paid directly from your HRA account when claims are submitted. 

NOTE: For qualified eyecare and dental reimbursable amounts, a request form must be completed and submitted to CIGNA for reimbursement.

CIGNA Choice Fund HRA Reimbursement Request Form

Health Savings Account (HSA)

Administered by CIGNA through JP Morgan Chase
An HSA or Health Savings Account is an account that you set up. Both you and the College deposit pre-tax dollars into this account to cover qualified health care expenses. It will also be used to deposit Wellness incentive money for participants in this health plan. Unlike the HRA or FSA, this is your personal account and can be used after you leave the College. This account must be paired with a Qualified High Deductible Health Plan (QHDHP).

NOTE:  When electing individual contributions, the combination of the SJC contribution, Wellness Dollars and individual contributions cannot exceed the annual IRS maximums noted above.

Prescriptions

As noted in the Health Plan Overview, employees who enroll in the CIGNA Open Access Plus Coinsurance Plan with CIGNA Choice Fund HSA have an Enhanced Preventive Drug Benefit.  The benefit is:

  • Retail prescriptions - $10/$25/$40 copay
  • 90-day prescriptions - $20/$50/$80 copay
  • Deductible does not apply 

The Enhanced Preventive Drug List is provided by CIGNA for your reference.

Time Card Approvals

It’s been almost a year now since we implemented the ADP Time and Attendance System.  Overall, this was extremely successful and has resulted in many efficiencies.  The following is a list of some key points to remember when you are approving timecards that contribute to efficient and timely payroll processing.

  • Timecards must be submitted no later than noon on Monday of a payroll week
  • All individual time card punches must be approved and reflect a green check mark
  • The normal scheduled hours missed due to a College closing or delay should be recorded as a School Close pay code.  This applies to all full-time and regular part-time employees (those who work a scheduled shift of 24 hours a week)
  • Holiday hours must still be approved even though they have been prepopulated on the timecard
  • Per diem employees are not eligible for Holiday or School Closing pay
  • Regular PT employees are eligible for prorated Holiday pay and School Closing pay if they are normally scheduled to work on those days during the hours the College is closed
  • Any changes to ET must be processed through the ET request module and not the timecard
  • If you are approving a time card for a student worker, please make sure you only approve those hours coded to your department

If you are unsure of how to code hours or if you have any other questions, please call Michelle (x7738) to resolve prior to submitting the timecard.