Tuition Remission

Employee:

After six months of full time continuous service or its equivalent in continuous part time service, full time employees are eligible for tuition remission. Service requirements must be met by the beginning of the semester in which an employee requests tuition remission. Employees requesting the benefit must be academically qualified and may attend classes both undergraduate and graduate at Saint Joseph’s College on a space-available basis during non-working hours (or during working hours with written approval of their supervisor). A limit of one classroom-based course per semester or a combination of online and classroom-based courses that add to four courses per academic year may be taken under these circumstances. The charge for tuition is waived, but the employee is responsible for any book charges or incidental fees. Continued participation in this plan requires that the employee remain current with all fees and charges other than tuition.

Undergraduate tuition remission is tax exempt.  Graduate tuition remission is tax exempt up to $5250 per calendar year.  Graduate tuition remission amounts above $5250 in a calendar year are then subject to Federal, State, Social Security, and Medicare taxes.

I am a full-time employee and I want to take a course at Saint Joseph’s College. What do I do?

The customary admission procedures apply for all employees who enroll in SJC courses. For on-campus traditional courses you are required to forward a completed Application for Tuition Remission and Staff Registration Form to the Office of Human Resources for waiver completion. You obtain the Staff Registration Form in the Academic Records Office.

For an Online Learning course you must contact the SJC Online Admissions/Advising office for course enrollment.   You must then forward a completed Application for Tuition Remission only to the Office of Human Resources for waiver completion.

Once all enrollment and tuition amounts are verified, you will be notified via memo that the process is complete.

Spouse and IRS Eligible Dependents:

After one year of continuous full-time service by the sponsoring employee or its equivalent in prior continuous part-time service, IRS eligible dependents and spouses of full-time employees can take undergraduate and graduate courses at Saint Joseph’s College as long as the employee’s full-time employment continues. Dependent children are defined for this purpose as those claimed on federal income tax forms. Service requirements must be met by the beginning of the semester in which an employee requests tuition remission.

I am a full-time employee and my IRS eligible dependent(s) or spouse wants to take courses here at Saint Joseph’s College. What do I do?

The customary admission procedures apply. Employees are required to complete an Application for Tuition Remission and a Dependent Certification Form or Spouse Certificate Form (whichever is applicable) and forward them to the Office of Human Resources for approval prior to the beginning of class. Tuition is waived but the employee is responsible for all book charges and other incidental fees.

Undergraduate tuition remission for IRS eligible dependents and/or the spouse is a tax-free benefit to the sponsoring employee.  Graduate tuition remission for IRS eligible dependents and/or the spouse is a taxable benefit subject to Federal, State, Social Security, and Medicare taxes charged to the sponsoring employee.

Continued participation in this benefit requires that the IRS eligible dependent and/or spouse remain current with all fees and charges other than tuition. All IRS eligible dependents and/or spouses participating in this plan are considered sponsored by the full-time employee. Should an IRS eligible dependent and/or spouse fail to pay the incidental fees, the sponsoring employee will be held responsible. No additional family participation will be allowed until all fees are paid.

The College requires that applicant’s applying for tuition remission for full time study apply for federal and state grants. These grants, if any, will be used first toward the tuition costs. The tuition remission benefit will cover the remaining tuition. To apply for these grant programs interested employees will have to complete the Free Application for Federal Student Aid (FAFSA). Information on the FAFSA and how to submit the form is available at http://www.FAFSA.ed.gov. Use our Title IV Code, 002051, to have the information sent to the College.