Interlibrary Loan (ILL)

If you need books and articles Wellehan Library does not own or provide access to, chances are, we can get them for you.

Forms

What is ILL?

Interlibrary loan (ILL) is used to obtain library materials—for individual study and research—that are not available through Wellehan Library. Be sure to check the  MINERVA catalog before requesting ILL service.

Who May Use ILL?

Interlibrary Loan is available to currently enrolled on-campus and online students, current and retired faculty, and current staff.

Cost

  • Most ILL materials are free.
  • Occasionally a library will charge to supply a particular article or book. In that case, we will contact you and the request will not be fulfilled without your approval. Charges will be billed to your school account.
  • Any book lost or damaged while in your possession will be charged to your school account for replacement costs. These costs range from $40 to $100.

Materials

Available
  • Books, journal articles, government documents, DVDs, VHS, CDs, dissertations, and theses.
  • (Requests for dissertations and theses will be accepted, but many libraries choose not to lend these items. Dissertations and theses may be purchased from UMI/Proquest).
  • Some materials—such as newspapers reproduced in microform—may be borrowed, depending on the lending library's policies.
  • Photocopies from non-circulating materials, such as reference books, can be requested in accordance with U.S. copyright law.
Not Available
  • Materials for class reserve or group use
  • Course textbooks
  • Bound periodicals
  • Recent newspapers 
  • Reference books 
  • Rare or valuable material such as manuscripts and special collections

Requesting ILL Materials

On campus students: Please check MINERVA and MaineCat first. If materials are not available, ILL staff will track it down for you. ILL requests can be submitted online by:

Delivery Time

Delivery time is usually 1-5 business days for articles and 4-10 business days for books, but sometimes it is longer. We strive to find the quickest method to obtain materials, but we cannot guarantee an exact arrival date.

Notification

  • Articles will be sent to your SJC e-mail account.
  • When ILL materials arrive you are notified via e-mail, and you may pick them up at the circulation desk.

Returning Materials

  • All materials borrowed through ILL must be returned to the ILL office by the due date. If the office is closed, return ILL materials to the circulation desk. Please leave the book band attached.
  • Late return, lost, or the poor care of material jeopardizes the ability of the library to borrow from other libraries in the future.

Loan Periods and Renewals

  • The loan period is determined by the lending library and is clearly noted on the item.
  • The loan period averages 2-3 weeks, but will depend on the lending library's policies.
  • Be aware of the due dates. ILL books must be renewed by contacting the ILL office.
  • Keep in mind that not all libraries renew. Renewal and length of renewal are at the discretion of the lending library.
  • Please submit a renewal request to the ILL librarian at 207-893-7725 or ill@sjcme.edu 4-5 days prior to due date.



ILL Information for online students

Journal Articles
  • Any article not available in full text through one of the library's databases can be requested via interlibrary loan (ILL). Simply fill out an Article request form for each article.
  • If we have the article in our collection, we will scan it and send it to you electronically. 
  • If we do not own the article, we will request a copy from another library and will forward it to your email.
Books

Any book owned by Wellehan Library can be sent to you by mail.

  • Please check  MINERVA, our online catalog, to see if we own the book that you need.
  • If the box next to the "Search" button says "ALL MINERVA LOCATIONS", please click on the down arrow next to the box and choose "Saint Joseph's College" from the pop-up list before proceeding.
  • To request a book owned by Wellehan Library, please fill out a book request form. 
  • We will mail the book to you using a four-week checkout if you are in the U.S., and a six-week checkout if you are outside of the U.S. The book(s) will be shipped via USPS priority mail. 
  • You may renew the book by contacting us at ill@sjcme.edu or at (207) 893-7725.

If we don't have it,

Wellehan Library will borrow books from other libraries for distance education students and faculty.

  • To request a book not owned by Wellehan Library, please fill out a Book request form
  • Please allow one to two weeks to receive requested items.
  • The loan period is determined by the lending library but is usually 2-3 weeks. 
  • ILL books must be renewed by contacting the ILL office 4-5 days prior to the due date.
  • Keep in mind that not all libraries renew. Renewal and length of renewal are at the discretion of the lending library. 
  • Please submit a renewal request to the ILL Librarian at 207-893-7725 or ill@sjcme.edu 4-5 days prior to due date.

Cost

  • Most ILL materials are free.
  • Occasionally a library will charge to supply a particular article or book. In that case, we will contact you and the request will not be fulfilled without your approval. Charges will be billed to your school account.
  • Any book lost or damaged while in your possession will be charged to your school account for replacement costs. These costs range from $40 to $100.